Administrative Coordinator
Description
Job Title: Administrative Coordinator
Department/Program: ORR
Reports to: Program Director or Business Coordinator
Work location: Downtown Portland or SE Portland
FLSA status: (nonexempt/hourly)
Salary: $19.56/hr. - $20.82/hr. (Bilingual - $21.32/hr. - $22.69/hr.)
Salary: $19.56/hr. - $20.82/hr. (Bilingual - $21.32/hr. - $22.69/hr.)
Morrison Child and Family Services: We are a Joint Commission and Sanctuary accredited non-profit
organization that provides a comprehensive array of services to children, adolescents, and their families. As an agency, Morrison, its team members, and clients commit to the following values of trauma-informed care:- Nonviolence - being safe and doing the right thing
- Emotional Intelligence - managing our feelings so we don’t hurt ourselves or others
- Social Learning - respecting and sharing ideas of our teams
- Democracy - shared decision making whenever possible
- Open Communication - saying what we mean and not being mean when we say it
- Social Responsibility - everyone makes a contribution to the organizational culture
- Growth and Change - creating hope for our clients and ourselves
- Equity - Assuring all can survive and thrive
Position/Job Summary:
Administrative Coordinator performs office management and administrative duties for the programs, by coordinating services, tracking/monitoring reports specific to the funder and program outcomes, and ensuring youth case records are in compliance. In addition, this position performs the administrative portion related to facility requests, by tracking and coordinating with outside vendors or Morrison’s facilities department.
Position/Job Duties and Responsibilities:
- Initiate and maintain a variety of files and records including youth case files and reports; maintain the department archive system.
- Maintains and updates program forms which may include policies and procedures.
- Collaborate with other agency and department staff on improving overall operations. Participate in Morrison program meetings as assigned.
- Oversee the establishment and maintenance of confidential youth files according to HIPAA rules, agency, and contract requirements.
- Oversee orientation of the administrative functions for all new staff and interns in the department.
- Provide basic computer and other technical support for department including coordinating with agency and community partners.
- Monitors contract compliance and ensures various reports for program contracts.
- Monitor expenditures including reviewing purchase requisitions and signing purchase orders.
- Acts as liaison to facilities to problem solve building issues, security, and janitorial issues.
- Monitor health and safety issues for program, and other health and safety issues.
- Performs general clerical duties, such as filing, faxing, computer data entry, and recordkeeping as needed.
- Performs receptionist duties for program, including answering phones, greeting visitors and monitoring client traffic, as needed.
- Completes, timely and accurate timesheets and other personnel/administrative records as required.
- Participate in the practice and continuing implementation of the Sanctuary Model. (All positions)
- Other duties as assigned to ensure successful operation of program/department (All positions)
Competencies: (The competencies needed to be successful in this position. An awareness of these competencies is generally required for the position, though continued development in each is expected)
- Communicate clearly and effectively, orally and in writing in English
- Applicable federal and state laws
- Administer policies, procedures and programs
- Interpret information, utilize critical thinking and explain concepts to others
- Maintain effective working relationships with agency employees at all levels and the general public
- Define and resolve moderately complex problems
- Able to hold each other and yourself accountable to the diversity and uniqueness of all individuals within Morrison, our clients and our community stakeholders (All positions).
Required Position Qualifications: (Minimum qualifications required by the contract/program to be considered for hire into this position)
- One-year employment experience which demonstrates office management experience.
- Intermediate computer skills using word processing, databases, spreadsheets and email
- Attained age 21 years or older before first day of employment in position
Preferred Position Qualifications: (preference may be given to those who hold these qualifications; however, candidates who meet the required position qualifications are encouraged to apply)
- ORR experience
- Bi-lingual in Spanish and English, written, read and verbal
- Knowledge of Federal, State and agency regulations.
- Knowledge of adolescent developmental issues, trauma, abuse and neglect, substance abuse and dependence, delinquency, peer influence, and related group and individual interventions.
Other Requirements: (provide specific details relevant to the position such as environment, physical requirements of the position, availability requirements, etc.)
- Able to work shift hours and days, as assigned. Position may require work outside of usual work hours on occasion.
- Able to pass a comprehensive criminal history background investigation
- Position may require working at multiple ORR Program sites
- TB test
- Current CPR and Standard First Aid required
- 40 hours of required training per year (Provided by Morrison)
We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic.
In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.
Applications will be reviewed as received. Morrison reserves the right to make a hiring decision at any point during the posting period.
Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).
If your personal values align with our agency's vision and dedication to serving youth and families, please submit your résumé, application, and cover letter to www.morrisonkids.org/careers.